Google Docs

Google Docs

Whether for business projects or personal work, we always make use of word processors. Most of the people commonly use Microsoft Word or Pages to complete their work. But apart from these two softwares, there are other third-party word processing softwares that give better result than these platforms.

Yes, we are talking about Google Docs. Google Docs is one of the best word processing applications which is helpful for individual as well as collaborative projects. Google Docs is available for free and they can be used by many users of an organization at a time. For each user, Google has allotted 15GB of free storage space that can accommodate thousands of pages. If you need more sophisticated features and more storage space then you can upgrade them to Google Workspace subscription plan. The Workspace plans starts at Rs.446.89 per month and they provide maximum storage limit with upgraded features like video calls, customizable business emails and group based security policies.

But, if you need to do simpler projects, then the free version of Docs can complete the work.

Features

Google Docs has a powerful collection of tools and features that helps you in editing and customizing the text. Starting from setting the font size and type, they consist of robust features like automatic formatting which is supported by Google Translate. While considering other word processing platforms, Google Docs provides real time editing and collaboration facilities. You can directly share the document with other users or create link through which others can access the document. There are options in Docs to create shared folders so that you can grant access to your document for multiple users.

Shared data can be accessed up to 100 users at a time. If one user has made changes in the document, then it will have variations in the shared document. If any such variations are made, then it will be recorded and can be viewed from the edit history. Every works performed in the cloud are stored in the cloud by default. So even if you are offline, you can view them and edit them.

The interface of Docs is simple and user-friendly. Anyone with the basic knowledge of Word can handle Docs easily. The toolbar consists of quick features that help you to make variations in fonts, spacing option, listing and other common features. Google Docs is also available as an application for both Android and iOS.

The major disadvantage of Google Docs is that they does not support file conversions and when compared to Microsoft Word they does not have much features. While handling Google Docs, in case you face any issues, you have informative support options.

Google Docs is a safe platform to work but still there are some weak points you need to be aware of. First, when you create link to share a document, they become vulnerable and whoever gets the link will have access to the document. For improving the security, try to activate two-factor authentication for your Google account.

While comparing with other word processing platforms, Google Docs does not have many tools or features but their instant sharing option and collaboration tools makes them the best among other alternatives.

Advantages

  • It works with almost all file formats
  • Files can be downloaded in various formats
  • Finished works are automatically saved to your Google account
  • Has a simple and user-friendly interface
  • Instant sharing option and privacy protection

Disadvantages

  • The working speed depends upon your internet connection
  • You have to login to use it
  • They lack some advanced formatting and styling options
  • Uploading other document files can sometimes leads to missing or changed formatting

Price

  • Business Starter plan – Rs.125
  • Business Standard plan – Rs.672
  • Business Plus plan – Rs.1, 260

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